Enrollment Procedures for Clock Hour Programs

Registration Procedures

Registration dates will vary by program category and location. Students should review the program information page and contact the program directly for specific information.

Terms and Definitions

Schedule Changes: Schedule changes, commonly known as add-drop, will be allowed in accordance with the schedule established by the Registrar’s Office each term, but should be discussed with the program manager to ensure compliance with program/attendance requirements.

Suspension, Termination or Cancellation of Enrollment: The College reserves the right to suspend, terminate or retroactively cancel the enrollment of any student for either of the following reasons:

1. Disciplinary reasons.

2. Non-payment of course fees when payment is due, including non-payment resulting from returned checks or credit card cards.

3. Failure to meet the minimum academic standards of progress.

4. Failure to successfully complete course prerequisites.

5. Failure to meet the specified attendance requirements.

Enrollment Verification

Students requesting enrollment verification or certification for educational benefits must be admitted to and be enrolled in a career certificate program. Full-time attendance requirements vary by program but range from 20 to 37.5 clock/contact hours per week. The minimum may vary by program and agency requirement. Veterans should refer to the Veterans Affairs section of the catalog for information or contact an advisor in an Advising Center.

Prerequisites and Corequisites

Some career certificate courses include specific requirements that must be met prior to enrollment. These requirements may include prerequisites (courses which must be satisfactorily completed prior to enrollment), corequisites (courses which must be taken at the same time of enrollment) or other specific conditions.

Enrollment Procedures

Enrollment procedures for students entering career certificate programs are as follows:

1. Application and Fee: Submit an online application and pay the appropriate non-refundable application fee by the published priority date of the term/session you plan to attend. After the published priority date, incomplete applications may be deferred to the next term or session.

2. Apply for Residency:

   • Log in to your application portal.

   • Click “View” next to the Checklist Item “Residency Declaration.”

   • Complete and submit the form.

   • Monitor your texts, emails and phone calls for replies from Student Records.

3. High School Completion: Some Career Certificate programs require proof of high school completion or equivalency. Please refer to specific program requirements for more information. Students who wish to enter programs with high school completion or equivalency requirements should have official transcripts from high school (or equivalent) sent to the program office or Student Records, Florida State College at Jacksonville, P.O. Box 40515, Jacksonville, FL 32203-0515.
   Note: Failure to submit all transcripts will affect your financial aid eligibility. Once transcripts are submitted, they are considered educational records and will become the property of the College. As such, transcripts cannot be returned, photocopied or forwarded to another institution. However, unofficial copies of high school transcripts provided by the student to FSCJ may be provided to licensing or certifying agencies outside of FSCJ if high school equivalency is a program completion requirement related to licensing and/or employment and if the student has provided a signed FERPA release. 

4. Financial Aid Application: If you are interested in receiving financial aid, complete a Free Application for Federal Student Aid (FAFSA) to determine your eligibility for financial aid. When completing the FAFSA remember to enter Florida State College at Jacksonville’s federal school code (001484). Completing the FAFSA is only the first step in the financial aid application process. To view your financial aid checklist, log in to myFSCJ.

5. Assessment: After submitting your admissions application, contact the assessment and certification center on campus and take the required adult basic skills assessment, if required by your program.

6. Advising: Students may initially explore any Career Certificate program with any advisor but may wish to seek specific guidance from the Program Manager or staff prior to enrolling.

7. Enrollment: During the appropriate registration time, students will be directed to either register directly in myFSCJ or by granting permission to be registered by program.

8. Tuition and Fees: Tuition and fees must be paid by the published payment deadline.

9. Identification Card: After registering, stop by any campus to obtain your official Florida State College at Jacksonville identification card. Students are required to carry their FSCJ Student ID while on College property.

10. Parking Decal: follow the FSCJ Parking Permit Registration Instructions.

Attendance

In addition to successfully completing the coursework, attendance is mandatory and you must meet weekly attendance expectations in order to stay enrolled in the program. Students who miss time, including excused absences, will be required to submit documentation to support the reason for the absence and make up the time. 

Adult Basic Skills

Postsecondary job preparatory programs vary in length from 20 to 1,800 hours. Students entering programs that are 450 hours or more are required to be assessed in basic reading, mathematics, and language skills. Prior to the completion of their respective programs, those students who score below the prescribed grade levels on an approved adult basic skills assessment will be required to attend tutoring sessions, obtain referrals to online resources and/or complete Academic Skills Building (ASB) coursework in Mathematics and Reasoning through Language Arts. These students will retested to demonstrate attainment of the prescribed skill level for their respective programs of study. Adult Basic Skills are a major criterion in a student's completion of the program. In order to earn the Career Certificate, students must achieve or surpass the designated exit score(s) on an approved adult basic skills assessment or qualify for a waiver. Visit the Assessment and Certification webpage for program exit scores.

Students interested in this program should be advised by the instructor or Program Manager before enrolling in coursework.

Exceptions

Certain programs require students to complete the appropriate Basic Abilities Test as part of the application process. Students pursuing these programs may be exempt from taking adult basic skills assessment. Students with prior coursework, test scores or licensing may qualify for a waiver and can visit or contact any College Assessment and Certification Center to have the waiver processed and added to their individual student record. College Assessment and Certification locations and information can be found on the Assessment and Certification webpage. Students should contact the appropriate Program Manager regarding testing requirements for their specific program.

Exemptions from Placement Testing and Exit Examinations

Students who entered the ninth grade in a Florida public high school in the 2003-2004 school year or any year thereafter and earned a standard Florida high school diploma, or students who are serving as active duty members of any branch of the United States Armed Services, will not be required to take a common placement test, and these students will not be required to enroll in Academic Skills Building (ASB) (per Section 1008.30, Florida Statute, and State Board of Education Rule 6A-10.0315).

Students who meet these exemption criteria will not be required to take an adult basic skills exit examination.

The following students will also be exempt from placement testing and basic skills exit examination:

1. Students who have earned a college degree at the associate of applied science (A.A.S.) level or higher.

2. Students who have successfully completed developmental education requirements (REA 0017, ENC 0025, MAT 0028). (Students will be exempt from placement testing and basic skills exit examination in the subject area(s) in which they had successfully completed developmental education requirements.)

3. Students who have successfully completed a college-credit English (e.g., ENC 1101) or math (MAC 1105) course with a grade of C or higher. (Students will be exempt from placement testing and basic skills exit examination only in the subject area(s) in which they had successfully completed a college-credit course.)

4. Students who have passed a state or national industry certification or licensure examination identified in State Board of Education rules and aligned to the career education program in which the student is enrolled.

5. Adult students enrolled in an apprenticeship program that is registered with the Department of Education.

6. Any common placement test scores where a minimum score has been achieved pursuant to Rule 6A-10.315, F.A.C; all scores must be less than two years old in order to be used to waive adult basic skills testing requirements. 

7. Comprehensive Adult Student Assessment System (CASAS), GOALS 900 Series; and

8. 2014 GED® Tests: Reasoning through Language Arts and Mathematics Reasoning where a minimum score (145), as required in Rule 6A-.60201, F.A.C, has been achieved, on each test.

9. Adult students with disabilities may be exempted from meeting the basic skills level required to earn a Career Certificate of Completion and be reported as a completer.

Academic Skills Building

For students who do not meet the required adult basic skills assessment scores and need assistance in order to meet the exit requirement(s), the College offers remediation through tutoring, referral to online resources and/or completion of Adult Skills Building (ASB) coursework in Mathematics and Reasoning through Language Arts.

GED® and GED Testing Service® are registered trademarks of the American Council on Education (ACE). They may not be used or reproduced without the express written permission of ACE or GED Testing Service®. The GED® and GED Testing Service® brands are administered by GED Testing Service LLC® under license from the American Council on Education.